Horse racing

Event Details

Off to the Races

EAST Seminar 2023

Wednesday, July 19 - Friday, July 21, 2023

Oaklawn Hot Springs

Hot Springs, AR

Hotel Check-In Time: 3:00 pm
Hotel Check-Out Time: 11:00 am (luggage storage available)

EAST Seminar Requirements

EAST Seminar is an exciting way for facilitators to fulfill professional development requirements and discover how to perform at a high level in an EAST environment.

Facilitators are required to watch the General Sessions and obtain a minimum of 12 professional development credit hours (including hours gained from watching the General Sessions).

Get the FAQ's

Registration Details

Registration Deadline: 3 pm CST on Friday, June 30, 2023
Payment Deadline: 3 pm CST on Friday, July 14, 2023

Early Bird Registration Fee: $299

(register by 3 pm CST on Friday, June 30)

Registration Fee: $325

(register by 3 pm CST on Friday, July 14)

Late Payment Fee: $25

(applicable AFTER 3 pm CST on Friday, July 14)

Registration fees will cover education sessions, exclusive networking opportunities, lunch and snacks, event apparel, and full access to the Digital Content Library.

* Please note that EAST is not responsible for overnight accommodations. See above for hotel booking information.

** EAST understands that extenuating circumstances often arise that affect in-person attendance. Please see the Extenuating Circumstances Policy below for information about how to handle these situations.


Please note that invoices are not automatically generated. Facilitators will receive an invoice within two (2) business days of completing EAST Seminar registration.

Registration fees are due by 3 pm CST on Friday, July 14, 2023. Payments received after the deadline will incur a $25 late payment fee. Please register early to allow for your organization to remit payment ahead of this deadline.

Credit card, check or cash accepted. Purchase orders will NOT be accepted. We appreciate prompt payment, but if an extension is necessary due to extenuating circumstances, please contact

Drop & Refund Policy

Drop Deadline: 3 pm CST on Friday, June 30, 2023

By registering for EAST Seminar, you confirm that you intend to participate at the levels for which you registered. In turn, EAST incurs certain non-refundable costs and expenses on your behalf. For this reason, registered participants who drop their Seminar registration(s) after 3 pm CST on Friday, June 30, 2023 - or who do not show up to the event - are still required to pay all applicable registration fee(s).

Extenuating Circumstances Policy

Letter Deadline: 3 pm CST on Friday, June 30, 2023

According to the EAST Statement of Assurances signed by your school administrator and EAST, facilitators are required to actively and fully participate in professional development activities (including but not limited to Phase Training, EAST Conference, and EAST Seminar) on a continuing basis as part of regular duties. If, due to extenuating circumstances, a facilitator is unable to attend EAST Seminar in person, they must (1) notify their their program’s site support representative, (2) submit a letter to EAST from a school administrator detailing those extenuating circumstances, and (3) register to attend EAST Seminar On-Demand. Beginning in 2023, this option will only be available to facilitators once every three years. Failure to comply with this policy may not place your program in immediate jeopardy, however a corrective action plan between EAST and your school could become necessary if combined with additional compliance insufficiencies.

Should extenuating circumstances arise, notify your site support person and upload your administrator’s letter to the EAST Seminar Registration Portal by 3 pm CST on Friday, June 30, 2023.

Facilitators participating in EAST Seminar On-Demand must complete all required professional development by 3 pm CST on Friday, August 4, 2023. A minimum of 12 professional development hours, including General Sessions, must be earned by this time.

EAST Seminar is a three-day conference by EAST Initiative that provides professional development & networking opportunities for educators. © 2023 EAST® Initiative | EAST® is a registered trademark of Environmental and Spatial Technology, Inc. All rights reserved. | Privacy Policy