Invoicing

Please note that invoices are not automatically generated. Facilitators will receive an invoice within two (2) business days of completing EAST Seminar registration, sent to their provided summer email address. Please contact accounting@eaststaff.org for any questions pertaining to invoices and payments.

The registration deadline is 11:59 pm CST on Monday, June 30, 2025. Late Registration will begin after that date. To lock in the lower rate, we encourage you to register early.

Credit card, checks, or cash are accepted. Purchase orders will NOT be accepted. We appreciate prompt payment, but if an extension is necessary due to extenuating circumstances, please contact receivables@EASTstaff.org.

(NOTE: Professional development credit will not be released to attendees until their program’s invoice has been paid in full. In addition, programs will not be allowed to register for EAST Conference 2026 until their Seminar invoice has been satisfied.)

Drop & Refund Policy

Drop Deadline: 11:59 pm CST on Monday, June 30, 2025

By registering for EAST Seminar, you confirm that you intend to participate at the levels for which you registered. In turn, EAST incurs certain non-refundable costs and expenses on your behalf. For this reason, registered participants who drop their Seminar registration(s) after 11:59 pm CST on Monday, June 30, 2025 - or who do not show up to the event - are still required to pay all applicable registration fee(s).

Participants who drop their registration before 11:59 pm CST on Monday, June 30, 2025 may do so without charge.

Extenuating Circumstances Policy

Letter Deadline: 11:59 pm CST on Monday, June 30, 2025

According to the EAST Statement of Assurances acknowledged by your school administrator and EAST, each facilitator is required to actively and fully participate in professional development activities (including but not limited to Phase Training, EAST Conference, and EAST Seminar) on a continuing basis as part of regular duties. If, due to extenuating circumstances, a facilitator is unable to attend EAST Seminar in person, they must:

(1) notify their program’s site support representative, (2) submit a letter to EAST from a school administrator detailing those extenuating circumstances, and (3) register to attend EAST Seminar On-Demand.

This option is only available to facilitators once every three years. Failure to comply with this policy will place an EAST program in immediate jeopardy for Program of Influence status.

Should extenuating circumstances arise, notify the EAST program’s site support person and upload an administrator’s letter to the EAST Seminar Registration Portal by 11:59 pm CST on Monday, June 30, 2025.

Facilitators participating in EAST Seminar On-Demand must view recorded sessions in the Digital Content Library after EAST Seminar and complete all required professional development by 11:59 pm CST on Sunday, August 10, 2025. A minimum of 12 professional development hours, including General Sessions, must be earned by this time.

Please note: On-Demand Participation is the same price as In-Person Participation.